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Virtuemart 2.0 Tutorial – How to Manage Your Online Shop

Click the below links for easy to follow instructions on how to:

Important things to remember Add a new category to your menu
Add a category Add a product
Temporarily close shop

If you are trying to Troubleshoot a particular issue with VirtueMart 2.0, you might find that our VirtueMart 2.0 Troubleshooting Guide solves your problem.


If you are new to Joomla, we strongly recommend that you check out our beginners guide here: How To Update Your Joomla 2.5 Website Content


Important Things To Remember

Image file name: must be normal letters and numbers. Space and – are allowed, but preferably no spaces if possible. No special characters allowed (i.e. no ” / ( ) * & ^ % $ £ @ !, etc)

Image file format must be .jpg, .png or .gif. Not .JPG, .jpeg, .JPEG or any other format

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How to Add a Category

Go to Components -> VirtueMart

VirtueMart Icon in Joomla 2.5 

 

Click on the main “Product Categories” button:

Add a Category in Virtuemart

 

Or alternatively, click on the Product Categories link in the left hand sidebar:

Link to VirtueMart Products

 

You should now see any existing categories that you have created.  To create a new category, click the New button:

Create a New Category

 

Fill out the relevant details.

Note: if you leave the Sef Alias blank, it will auto populate from the Category Name.

Adding category details in Virtuemart

 

Add the category details.

    • Ordering: You can define where you would like your new category to sit, however we recommend altering this in the main categories page (where all the categories are listed), where it is much easier to control and change the order of all the categories.
    • Category Ordering:  If you want your new category to be a parent category (i.e. for other categories to then sit underneath it), then you must select “Top Level Category”.  If you want your new category to be a child category (i.e. it belongs underneath a main category), then select the appropriate parent category here.
    • Category Form Limit List Start: Used for pagination of this specific category.  Normally leave as zero.
    • Category Form Limit List Step: Used for pagination of this specific category.
    • Category Form Limit List Max: Used for pagination of this specific category.  Normally leave as zero.
    • Category Form Initial Display Records: Used for this specific category view.  This is the initial number of products to display in the view.

Creating a new category

Once you are done, “Save & Close” your new category.

Now, in order for your new category to show in your website, you need to add a new menu item to your menu bar.

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How to Add a Category to Your Menu

Go to Menu -> Main Menu -> Add a New Menu Item

Add a new menu item in Joomla

Click the “New” button.

For “Menu Item Type”, push the select button, and then under the VirtueMart section, pick “Category Layout”.

Selecting the Virtuemart category layout

Fill out the following details for your menu.

    • Menu Title: What you want your Menu item to show as on your website.
    • Alias: This will define your SEF URL for this menu item.  If unsure what to put here, leave blank and it will auto-populate when you save.
    • Status:  Set this to “Published”
    • Parent Item: If your Menu Item is to be a main menu item (i.e. sitting on the main menu bar), then select “Menu Item Root”.  If your Menu Item is part of a down down menu, then pick which parent item you want to attach to from the pick list.

Adding a VirtueMart category to your menu

The final part is to select your new category from the drop down “Select a Category” list.

Select your menu item category

Save and close.
To add products to your category, see the next section.
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How to Add a Product

Go to Components -> VirtueMart

VirtueMart Icon in Joomla 2.5 

 

Click on the main “Products” button:

VirtueMart Products Button

 

Or alternatively, click on the Products link in the left hand sidebar:

Link to VirtueMart Products

 

You should now see any existing products that you have created.  To create a new product, click the New button:

Create a New VirtueMart Product

 

Complete the appropriate product fields, for example:

    • Product SKU: This should be your product code.  If you don’t have one, then just enter in 001.
    • Product Name: The name of your product.
    • Product Alias:  This will form part of the SEF URL for your product, so you can tailor it if desired.  If left blank, it will auto-generate from your Product Name field.
    • URL: Can be left blank if desired.
    • Manufacturer: Select the appropriate manufacturer of this product, if desired.  You will have to add Manufacturers to the Manufacturers list if you wish to use this section.  Can be left blank.
    • Product Categories: Select all the categories that your product applies to (this includes Top Level Categories).  Categories can be added via the Product Categories link in the left hand sidebar (just above products).
    • Shopper Group: Add only “default” if you want only logged in shoppers to be able to see these products.  Normally you will always want to add both anonymous and default shopper groups.

Add Product Information

 

Product Pricing:

    • Cost Price: This is your product price in the currency listed (i.e. British Pound).
    • Base Price: This is the cost price converted into the vendor currency.  If you are only dealing with one currency, then this is the same as the Cost Price.
    • Final Price: This is the Base Price with any additional rules/margins/etc applied.
    • Override: You can use this f you wish to temporarily discount a product.
    • Tax: Apply your default tax rules or no tax rules, as configured in your “Taxes & Calculation Rules” in the left hand sidebar.
    • Discount Type: Apply your default discount rules or no discount rules, as configured in your “Taxes & Calculation Rules” in the left hand sidebar.
Add Product Pricing

 

Product Description:

    • Short Description:  This is the quick product blurb that you’ll see on a page with more than one product.  It is also shown in full just underneath the product title on the individual product page.
    • Product Description:  This is the full description shown on the individual product page

Add Product Description

 

Product Status:

    • In Stock: How many of this product do you currently have in stock?
    • Low Stock Notification: Get notified when the stock hits this volume.
    • Minimum Purchase Quantity:  If you only allow this product to be purchased in sets of 3, then pop 3 in this box.  Otherwise leave blank.
    • Maximum Purchase Quantity:  If you only allow a maximum of 3 of this product to be purchased at once, then pop 3 in this box.  Otherwise leave blank.
    • Availability Date: If available immediately, then leave this box blank.  Only use if your product is not currently available from purchase (good for product launches and pre-orders).

Add Product Status

 

Product Dimensions and Weight:  Add the dimensions and weight of your product as applicable.

Add Product Dimensions and Weight

 

Product Images:

    • Upload your image(s) using the “Upload File” Section.  Click Save to see your newly uploaded image.
    • Once page has reloaded after pushing Save, you should now be able to see your product image, and you can now fill in the “Displayed image subtitle” and “Image Alt-Text” with an appropriate product name.

Add Product Images

Once you are done, “Save & Close” your new product.

Lather, rinse, repeat as desired.

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How to Temporarily Close Your Shop

Go to Components -> VirtueMart

VirtueMart Icon in Joomla 2.5 

 

Click on the main “Configuration” button:

 

VirtueMart configuration button

Or alternatively, click on the Configuration link in the left hand sidebar:

 

VirtueMart configuration menu

You now have two options:

      1. Tick the “Shop is offline?” box to take your shop offline.  Note: if doing this, make sure to update the Offline Message box with an appropriate message for users.
      2. Tick the “Use only as catalogue” box to leave your shop open, but disable all purchasing functionality (i.e. users can look at your products, but cannot buy anything).

 

Putting a VirtueMart shop offline

To undo either of the above changes, just untick the relevant box.

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This entry was posted in Joomla 2.5, VirtueMart on by .

About Sara Thornton

Sara is a Jack (or Jill) of many trades. A web designer and developer, an ethical SEO implementer, an AdWords advocate, as well as being our in house user-guide creator and trainer. In her spare time she loves a bendy/stretchy yoga session, and feels most happy when she's near the ocean (ideally with a ridiculously absorbing book).

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6 thoughts on “Virtuemart 2.0 Tutorial – How to Manage Your Online Shop

  1. Pingback: VirtueMart 2.0 Troubleshooting

  2. Peter McLachlan

    G’day HELP, look i have built my site paid someone to try and sort this problem with no luck i had v1.5 vertuemart if i had a product on special it used to be easy to do but not latest version , all i would like to do is have that red line thru normal price and show a discounted price, i have managed to set up on left side of web page could you tell me or point me in the direction of a forum i can find out how to do it all i want is rolling banner and my product that i pick to put on special but have different discount for each product
    thanks in advance
    pete

    Reply
    1. Sara Thornton Post author

      Hi Pete,

      Hopefully the below links will help you with your changes.

      – Red line through original price: http://forum.virtuemart.net/index.php?topic=96175.0 and http://forum.virtuemart.net/index.php?topic=116077.0
      – Rolling banner: You may be able to achieve this with the following extension (please note, I haven’t trialled this personally, so you may wish to test on a dev site first): http://extensions.joomla.org/extensions/extension-specific/virtuemart-extensions/virtuemart-products-display/23105?qh=YToxNDp7aTowO3M6MTA6InZpcnR1ZW1hcnQiO2k6MTtzOjEyOiJ2aXJ0dWVtYXJ0J3MiO2k6MjtzOjExOiJ2aXJ0dWVtYXJ0cyI7aTozO3M6MTE6Iid2aXJ0dWVtYXJ0IjtpOjQ7czoxMjoidmlydHVlbWFydHMnIjtpOjU7czo4OiJyb3RhdGluZyI7aTo2O3M6ODoicm90YXRpb24iO2k6NztzOjc6InJvdGF0b3IiO2k6ODtzOjY6InJvdGF0ZSI7aTo5O3M6ODoicm90YXRvcnMiO2k6MTA7czo5OiJyb3RhdGlvbnMiO2k6MTE7czo3OiJyb3RhdGVkIjtpOjEyO3M6Nzoicm90YXRlcyI7aToxMztzOjEwOiJyb3RhdGlvbmFsIjt9

      If you get stuck, just let me know.
      I hope this helps.

      Best wishes,
      Sara

      Reply